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Administrative Assistant II

Date: Jan 15, 2022

Location: Appleton, WI, US, 54913

Company: A. O. Smith Corporation

Primary Function

Would you like to get up and go to a place every day where you can have a part in making someone’s water better? Do you strive working in a small team and have a strong attention to detail when it comes to numbers?

If so, please continue reviewing our job posting below:

Clean Water Testing in Appleton, WI is looking for someone to start immediately to work full time days as a Billing Rep/Administrative Clerk.

What your day would look like:

Daily duties will include invoicing, data entry, filing, bottle prep, receiving water samples from walk in customers, US mail, and other shipping services, requesting and recording information provided by the customer for scheduling inspection services related to real estate transactions, scheduling field staff, prepare documents related to the inspection to assist field staff. Assist customers with questions regarding water testing and other services provided by the Clean Water Testing.

Responsibilities

  1. Prepare sales orders and invoices for services rendered.
  2. Resolve discrepancies in accounting records.
  3. Makes appointments and coordinates meetings for staff using an online calendar system.
  4. Compiles budget data from financial records; prepares claims; maintains records of budget transfers; establishes filing system for accounts payables, purchase orders, and equipment inventory; maintains and controls confidential employee or departmental files; schedules maintenance of office equipment.
  5. Composes correspondence, reports, forms, and other documents independently or from transcribing machines, notes, or general instruction from supervisor and staff.
  6. Greets and refers clients and visitors.
  7. Answers main telephone system, makes referrals, takes messages, and directs incoming calls appropriately.
  8. Other duties as deemed necessary Preference will be given to candidates with a working knowledge of the SAP, and Microsoft Access. The ideal candidate will have excellent verbal and written communication skills.

Qualifications

We need you to have:

  • High School Diploma (or GED or High Scholl Equivalence Certificate).
  • Minimum of 6 months related work experience

 

Icing on the cake:

  • Training beyond high school. Associated degree preferred
  • Working knowledge of SAP and Microsoft Access
  • Strong logic and problem-solving abilities, including ability to plan, organize, and work under minimal supervision
  • Proficient in Microsoft Office
  • Excellent communication skills
  • Word typing ability to accurately key 50 WPM

Education

High School Diploma or GED

Years of Experience

Minimum of 6 months related work experience

We Offer

We Offer:  Competitive base salary, comprehensive benefits plans which include medical and dental insurance, company-sponsored life insurance, retirement security savings plan, short- and long-term disability programs and tuition assistance. 


Nearest Major Market: Appleton
Nearest Secondary Market: Oshkosh

Job Segment: Accounts Payable, ERP, SAP, Inspector, Wastewater, Finance, Technology, Quality, Engineering