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Administrative Assistant

Date: Sep 22, 2021

Location: Johnson City, TN, US, 37601

Company: A. O. Smith Corporation

A.O. Smith / Johnson City, TN

Why A. O. Smith? 

Water technology is one of the fastest-growing industries in the world, and, as a leading global water technology company, A. O. Smith Corporation is at the center of the trend. We are a $3 billion company with 144-year history and employ more than 16,000 men and women. With manufacturing operations in the United States, Canada, Mexico, China, India, and Europe, A. O. Smith has the global reach to serve customers worldwide. We have sales and distribution in more than 60 countries around the world. A. O. Smith is committed to continuous improvement, not just in its factories and its processes, but in its people.  We value people who are able to analyze problems and take rapid, decisive action. 


What is great about this opportunity?

  • You will be joining a stable, but growing organization committed to strong financial performance, strategic acquisitions, global expansion and the highest ethical standards of conduct.
  • You will be representing a company that makes products that improve quality of life and are considered top of the line.
  • You will be joining a cohesive team that supports each other in accomplishing shared goals.

What You Will Do

As the Administrative Assistant,  you will establish, implement and maintain procedures and processes for plant locations to achieve certification from various trade associations or private or public entities.

What You Will Be Responsible For

  1. Create and maintain certification for export products:
  2. Provide guidance to design teams and facilitate testing at external agencies as required.
  3. Facilitate yearly audit process and maintain results.
  4. Maintain and audit AOS databases relative to external entities.
  5. Prepare applications for the permits, licenses, certificates, authorizations, and other approvals that the organization needs to conduct its business activities. 
  6. Prepare and coordinate registration and development of trademarks for the organization's range of products. 
  7. Document and maintain the product dossiers, certification applications and filings required to operate. 
  8. Communicate regularly with federal regulators and ensure company policies strictly adhere to statutory requirements. 
  9. Assist the area in relation to processes of product qualification and certification with government regulatory agencies.
  10. Help create, or manage preparation of documentation of procedures and processes for each location seeking a certification.
  11. Help manage the collection of product samples that are to be submitted to a laboratory for testing.
  12. Compile, analyze and manage testing results.
  13. Maintain schedules of testing requirements to ensure certifications stay current.
  14. Will be required to perform other duties as requested, directed, or assigned.

What You Will Bring

  • An associate degree in a related field is required
  • A minimum of 3 years of related work experience 
  • Strong organizational and time management skills
  • Strong communication - written, verbal and interpersonal skills
  • Ability to prioritize individual workload to meet deadlines
  • Ability to work in a support role within a team

What We Offer

Competitive compensation package, bonus plan and comprehensive benefits plans which include medical and dental insurance, company-sponsored life insurance, retirement security savings plan, short- and long-term disability programs and tuition assistance. 

ADA Disclaimer (U.S. ONLY)

In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.

Nearest Major Market: Asheville
Nearest Secondary Market: Knoxville

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